Webelos Woods is a campout designed to introduce Webelos Scouts to the many outdoor adventures of Scouting. This awesome weekend event includes patrol-method camping and Scout activities. Webelos Woods is a great opportunity for Webelos Scouts to spend time with and learn from older Scouts, and experience first-hand what's ahead in Scouts BSA.
Webelos dens have the opportunity to visit several troops during the weekend event. By hanging out with the troops, the Webelos Scouts can get a feeling for the personality of each troop, and which troop fits them best. Learn about Webelos-to-Scout transition and information to help assist Webelos Scouts as they make the important decision on which troop to join and questions to ask troops at www.shac.org/webelos. Find area troops at www.shac.org/join-troop.
Registration is a two-step process. Registration is handled by the unit leader or Webelos den leader. To meet the leadership requirements, at least one registered adult leader and one another adult must attend from each participating pack.
Part 1: RSVP: Every Webelos den and troop needs to RSVP by the August roundtable to let the event staff if you are attending. Estimated numbers are provided to the council so the district can reserve the appropriate number of campsites and program areas for the event. All Webelos Scouts will be camping with a host troop, so RSVP also allows the event staff to pair up Webelos dens with host troops.
Step 1: Unit RSVP
Part 2: Payment
The cost is $10 per participant and includes the camp fee, patch, program supplies, and awards. The fee does not include any meals. Meals will be arranged with the host troop or your pack.
T-shirts must be ordered before 10/5/21. There is a late fee of $5 after 10/11/21 and patches are not guaranteed. Instruction on how to modify registrations are included in the emailed receipt; individual registrations should be avoided. Pay online with a credit card, or electronic check. There is no onsite registration. Council refund policy.
Step 2: Unit Payment
Saturday activities: There will be camp-wide activities from 10 am to noon. After lunch, there will be a round-robin style event in the troop campsites where Webelos can see the troops in action and have some fun participating in various activities. Webelos dens will then be free to visit all troop campsites to get a feel for how each troop operates. Webelos dens will have ample time to visit the troops.
Campfire program: There will be a campfire program on Saturday evening from 8:00 – 9:00 pm. All Scouts and Scouters should wear field uniforms to this event. If you would like to perform your favorite skit or song, please sign up at the registration tent from 8 am -10 am Saturday morning. An Order of the Arrow (OA) representative may visit your campsite during the day if additional skits and songs are needed.
Training: Webelos parents and leaders are encouraged to attend Webelos to Scout Transition training which will be held Saturday morning from 10 am to 11 am.
Chapel service: An Interfaith worship service will be held Sunday morning.
Webelos Woods will take place in the Camp Strake. Follow I-45 N to W Montgomery St in Willis Take exit 94 from I-45 N, Follow FM 1097 E to TX-150 E in Walker County, Turn right onto TX-150 E and Follow Farm to Market Rd 945 N to your destination.(click for map)
Check-in and check-out
Troop Check-in: Troops can arrive as early as Friday at 4:00 pm to set. The troop should send a representative to the registration tent between 5 pm and 9 pm Friday night to hand in the final roster, and to pick up t-shirts, schedules, and other information for the weekend. There will be a cracker barrel for Scoutmasters and senior patrol leaders (SPLs) at 9:30 pm Friday night.
Webelos Den Check-in: Participants plan on arriving early on Saturday to set up your tents and check-in. Send a representative to the registration tent between 8 am - 10 am to hand in the final roster, and to pick up t-shirts, schedules, and other information for the weekend.
Check-out time: Sunday from 9:00 am -11:00 am. After your area has been inspected by an Order of the Arrow (OA) representative, you may send someone to the registration tent to pick up your patches. Webelos dens will also receive a participation ribbon for their pack/den flag.
Medical forms: All Scouts and adult leaders must bring a copy of their BSA Medical and Health Record (for all Scouting events; parts A&B) with them. One person in each unit should be responsible for these forms.
Friday night (Troops only)
||Cracker barrel - for Scoutmasters and Senior Patrol Leaders
||Order of the Arrow (OA) Cracker Barrel for all Arrowmen
Saturday (Webelos Dens and Troops)
||Webelos dens arrive and campsite set up (send one representative to registration to check-in)
||Opening ceremony and events
||Assembly and field activities (25-minute rotations)
||Webelos Scouts visit the campsites of area troops
||Flag ceremony (optional)
||Freetime and dinner
||Gather for campfire (bring chair)
||Campfire and awards
||OA Cracker Barrel
Sunday (Webelos Dens and Troops)
||Breakfast / Campsite Breakdown
||Start packing, and loading cars; clean campsite; check-out starts (final inspection, receive patches)
||Last den / troop out
Water: Hydrate has become a favorite term during BSA activities. A well-hydrated Scout is a healthy and happy Scout.
First Aid: Minor first aid will be the responsibility of each troop. Emergencies should be reported to the registration pavilion. The staff will contact the ranger or camp director, who have emergency protocols in place.
Fires: Propane, wood or charcoal fires may be used in the campsite, but fires must be confined to above ground fire containers such as barbecue pits. Ground fires are not allowed.
What to Bring
- Bed roll, or sleeping bag
- Jacket, raingear, hat
- Extra change of clothes
- Mess kit; camp cup
- Personal items
- Field unform (Webelos Scout uniform) and activity uniform (Scout t-shirt)
- 6’ rope per Webelos Scout (for knots event)
- Neckerchief (for first-aid event)
- Webelos Handbook (optional)
- Hand sanitizer
- Folding chairs
- BSA Health and Medical form for every participant -- everyone onsite (parents too)
- Tents with ground cloth
- Water containers for hauling water
- Cooking gear and food
- First-aid kit (required – one per pack is acceptable)
- Trash bags
- Den Flag
- Den food
- Den menu and duty roster
- Items for campsite inspection
- Items for fire building: 4 hat fulls of tender (size of match), 4 hat fulls of kindling (size of pinky finger), 10-15 pieces of fuel (size of wrist). Please bring the wood in bags (e.g., paper sacks) for easier transport - it can be mixed up
- Optional items: extra table (each den will be supplied one picnic table), marshmallows and sticks, raised firebox and wood (if you want a fire), 5-gallon buckets and shovel (to remove all ashes & unused wood), Scout Handbook, canopy
About Bovay Scout Ranch
Directions through Hempstead:
- Take Hwy 290W through Hempstead
- From Hempstead take
Hwy 6N for 16 miles
- Turn right onto County Road 317
- Travel to end of road through camp gate
Directions through Conroe:
- From Conroe take Hwy 105W
for 45 miles
- Turn left onto Hwy 6 South
for 3 miles
- Turn left onto County Road 317
(just past Grassy Creek)
- Travel to end of road through camp gate.
Note: When leaving camp, be extremely cautious as this is a 75 mph zone with poor visibility of oncoming traffic due to the hill. Many people will be leaving at the same time, do not bunch up in the median. Instead of crossing two lanes of high-speed traffic, it may be advisable to turn right and then u-turn at the next available median a short distance away.
A cracker barrel is an evening snack and time for fellowship with other Scouts or Scouters. The term cracker barrel is most thought to come from the time when people would shop at their local general store and gather around the cracker barrel to sit and visit with others in the community, much like the modern-day water cooler. The food is typically kept simple, such as cheese and crackers, summer sausage, chips and cookies. On campouts, many troops have a Friday night cracker barrel with the leaders and youth leadership to review the weekend schedule.
A cracker barrel will be held on Friday night for the Scoutmasters and senior patrol leader. Webelos leaders and one Webelos Scout denner are invited to a special cracker barrel where last-minute information and changes will be communicated. Please bring a cup and pen.
The Scout Law teaches, "A Scout is reverent. A Scout is reverent toward God. He is faithful in his religious duties. He respects the beliefs of others.” It is important that Scouts be taught to recognize the beliefs of other Scouts and to respect those beliefs. There will be an interfaith worship service on Sunday morning. All Scouts and Scouters should plan on attending this service. Field uniform should be worn.
An interfaith service will be conducted for all participants on Sunday morning. An interfaith service is a brief worship or meditation, specifically designed for Scouting events where there may be members of more than one faith group. The intention of an interfaith service is to provide a spiritual focus during a camping experience that does not reflect the views of a particular denomination or faith. An interfaith service can be defined as a gathering of Scouts held to contribute to the development of their spirituality and to promote a fuller understanding of the Scout Oath and Law, with emphasis on one’s Duty to God.
Order of the Arrow (OA)
The Order of the Arrow is the national honor society of the Boy Scouts of America. Colonneh Lodge is the Sam Houston Area Council's Order of the Arrow Lodge. The Order of the Arrow (OA) recognizes Scouts and Scouters who best exemplify the Scout Oath and Law in their daily lives. This recognition provides encouragement for others to live these ideals as well. Arrowmen are known for maintaining camping traditions and spirit, promoting year-round and long-term resident camping, developing leaders, and providing cheerful service to others. OA service, activities, adventures, and training for youth and adults are models of quality leadership development and programming that enrich, support, and help to extend Scouting to America's youth.
On Friday and Saturday night, a cracker barrel is held for Order of the Arrow members.
The nearest 24-hour emergency room is CHI St. Joseph Health Grimes Hospital (210 South Judson Street, Navasota, TX 77868) and is approximately 10 minutes away.
Directions to CHI from Bovay Scout Ranch:
- Turn right onto Hwy 6 N for 4.1 mi
- Exit onto TX-105 W/N Hwy 6 Loop/Feeder Rd toward TX-90/Anderson/Brenham for 0.6 mi
- Turn left onto E Washington Ave for 0.5 mi
- Turn left onto Judson St
- The hospital will be on the right
The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them.
BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:
- Two-deep leadership on all outings required.
- One-on-one contact between adults and youth members is prohibited.
- The buddy system should be used at all times.
- Discipline must be constructive.
Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.
Youth Protection Guidelines Guide to Safe Scouting Sweet Sixteen Enterprise Risk Management
For questions, please contact the Webelos Woods chair or the district program chair.