Webelos Woods

Date: TBD

Location: TBD

Webelos Woods is a special weekend designed for 4th and 5th grade Webelos Scouts and their parents to experience some of what awaits them in Scouting. Fourth grade Webelos Scouts and their parents are invited to attend Saturday and work on adventure loops as well as visit with local troops.  Fifth grade Webelos Scouts and at least one parent can camp with a host troop and learn more about the patrol method while enjoying many activities.


Only one representative from each unit will need to register. Webelos Woods is for Scouts and their parents only. There is no program for siblings at this district event. T-shirts, food and patches are only guaranteed if pre-registered.


Guidelines: "A Webelos Scout may participate in overnight den camping when supervised by an adult. In most cases, the Webelos Scout will be under the supervision of a parent or guardian. It is essential that each Webelos Scout be under the supervision of a parent-approved adult. Joint Webelos den/troop campouts including the parents of the Webelos Scouts are encouraged to strengthen ties between the pack and troop. Den leaders, pack leaders, and parents are expected to accompany the youth on approved trips...In special circumstances, a Cub Scout whose parent or legal guardian is not able to attend an overnight camping trip may participate under the supervision of another registered adult member of the BSA who is a parent of a Cub Scout who is also attending. The unit leader and a parent or legal guardian must agree to the arrangement, and all Youth Protection policies apply. At no time may another adult accept responsibility for more than one additional 'non-family member' youth." (Guide to Safe Scouting)

Consent Forms

Upon arrival at Webelos Woods each pack representative will need to turn in a packet containing a BSA Health and Medical Record (for all Scouting events; Parts A & B) for each adult and Scout attending. Troops will be responsible for each participant’s BSA Health and Medical Record and Scout permission slips.  


Field uniforms are to be worn while traveling to and from Webelos Woods, Saturday evening program and to the Sunday morning worship service. At all other times, activity uniforms (any Scout t-shirt) are to be worn.

Leaders Meeting

There is a leader's meeting at 10:00 pm on Friday evening.  The troop senior patrol leader (SPL) and Scoutmaster should attend the leaders meeting for final instructions and schedules. Please bring a cup, a pen, and a chair.

Troop Cook-off

Saturday evening each patrol may enter one dish for the cook-off.  This dish can be any entree of your choosing and cooked in any manner. Points will be awarded on appearance, taste, complexity and incorporation of the theme.

Scouts Own Service

Troops will conduct their own Scouts Own Service in their campsite. 


Park in designated parking areas only. Cars will not be permitted to be parked at troop campsites.  Unit trailers may be left in their campsite as long as wheels are blocked and trailer is secured when unattended.

Troop Campsites

Each troop will be assigned a campsite adequate for the number of Scouts indicated on your troop registration form. A large number of last minute additions may result in overcrowding of campsites, so please have an accurate count for registration. Be reminded to have a first aid kit, trash bags, duty roster, and meal planner visible in your campsite.

Cooking and Fires

Each troop will be responsible for its own meals, furnish and cook their own food, as well as provide all equipment for preparation, serving, and cleaning up meals. A fire station/fire guard posting must be in place before any cooking or campfires may occur. No liquid fuels are allowed per SHAC policy, and you may not build an open fire on the ground anywhere.  Existing camp fire rings are allowed. Please bring in your own wood/charcoal/ fire pit/sand if you choose to build a fire.  Propane stoves are allowed.  Remember that all materials brought in must be taken out.  Campsite ash must be removed; do not put ash in the trashcans.


Fresh water will be available at Webelos Woods. All troops should bring containers (with lid) to transport water back to the campsites as needed.


The event will adhere to the LEAVE NO TRACE practices. All trash must leave with your unit and unburned firewood should be carried out.   Remember “Carry in – Carry Out.”

First Aid and Safety

There will be a first aid station staffed Saturday for any Scout or Scouter needing assistance. The first aid station will be centrally located and marked with a red cross sign. Please be sure to advise your patrol members of its location, which will be announced at Friday’s leaders meeting.

Check-out and Patches

When you are ready to leave on Sunday morning, send a representative from your unit to the camp headquarters to have a staff member visit your campsite for inspection. If your campsite is ready for your departure, you will be given your patches and health forms.


Scouts with disabilities are encouraged to participate in all Webelos Woods activities.

Campsite Inspections 

Campsite inspections will take place for all troops sometime Saturday afternoon.  The unit with the highest point total will be recognized.

Webelos Advancements

Webelos Scouts will be allowed the opportunity to earn Webelos and Arrow of Light Adventures.  Webelos Scouts will sign up for these after the flag ceremony on Saturday.

What to Bring

  • BSA Health and Medical Record (for all Scouting events; Parts A & B) for every participant
  • Fifth grade Webelos Scouts and their parents will likely need to bring: a tent, sleeping bag or foam pad, activity and field uniform, clothes/extra pair of shoes, camp chair, day pack, water bottles, flashlight, rain gear, toiletries, paper and pen, Webelos Handbook, hat, bug spray and sunscreen. Ask the host troop’s Scoutmaster for details.
  • Fourth grade Webelos Scouts will need to bring a camp chair, mess kit, and water bottle

Tentative Schedule

4th Grade Webelos Scouts


7:00 - 8:00 am  Arrival/ Check-in
8:15 - 8:45 am  Opening ceremony / Session sign-up
9:00 - 12:00 pm  Session # 1
12:00 - 1:00 pm    Lunch 
1:00 - 2:00 pm  Troop presentations for Scouts and parents
2:00 - 3:00 pm Visit campsites
3:00 - 6:00 pm Session # 2
6:00 - 7:00 pm Dinner
7:00 - 8:00 pm Free Time
8:00 - 9:00 pm Campfire
9:30 - 10:00 pm Departure

Parent-Focused Activities


9:00 am - 9:45 am Webelos to Scout Transition
9:45 am - 10:30 am   Gear Talk

5th Grade Webelos Scouts / Troop Schedule


6:00 - 9:00 pm        Check-in, camp setup
9:00 pm        Night Hike
10:00 pm Meeting with troop leader and SPL
10:30 pm Lights out all


6:45 am  Reveille
7:00 - 8:00 am  Breakfast
8:15 - 8:45 am  Opening ceremony/Session sign-up
9:00 - 12:00 am  Activities hosted by troops
12:00 - 1:00 pm  Lunch 
1:00 - 3:00 pm Activities hosted by troops
4:00 - 6:00 pm Dutch Oven cook-off
6:00 - 7:00 pm Dinner/Dutch Oven Judging
7:00 - 8:00 pm Free Time
8:00 - 9:00 pm Campfire
10:30 pm Lights Out


6:45 am Reveille
7:00 - 8:00 am     Breakfast
8:00 - 8:15 am Scouts Own Service
8:20 - 8:25 am Flag ceremony
8:25 - 8:45 am Awards ceremony
9:15 - 10:30 am Check-out
10:30 am District units and staff depart the camp


Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district have the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Cancelations and Late-Breaking Information

For late-breaking news and announcements, sign up for our district texting service and e-mail list. Webelos Woods will happen rain or shine unless there are dangerous conditions.  “Be Prepared” for all types of weather and conditions. Webelos Woods will not have an alternate or rain date.

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      Sweet Sixteen      Enterprise Risk Management


For questions, contact Lance Hammond.