Webelos Woods

October 25-27, 2019

Bovay Scout Ranch
Duke Energy Camporee Site
3450 County Road 317
Navasota, TX 77868

Webelos Woods is a special weekend for troops to showcase Scoutcraft and Scouting skills allowing 4th and 5th grade Webelos Scouts and their parents to experience some of what awaits them in Scouts BSA. Webelos Scouts and at least one parent can camp with a host troop and learn more about the patrol method while enjoying many activities.

Registration

Only one representative from each unit needs to register. Webelos Woods is for Scouts, Webelos Scouts, and their parents only. There is no program for siblings at this district event. 

Registration opens in August.

For additional questions, please contact Mat Wilson at matwi42@gmail.com.

Guidelines: "A Webelos Scout may participate in overnight den camping when supervised by an adult. In most cases, the Webelos Scout will be under the supervision of a parent or guardian. It is essential that each Webelos Scout be under the supervision of a parent-approved adult. Joint Webelos den/troop campouts including the parents of the Webelos Scouts are encouraged to strengthen ties between the pack and troop. Den leaders, pack leaders, and parents are expected to accompany the youth on approved trips...In special circumstances, a Cub Scout whose parent or legal guardian is not able to attend an overnight camping trip may participate under the supervision of another registered adult member of the BSA who is a parent of a Cub Scout who is also attending. The unit leader and a parent or legal guardian must agree to the arrangement, and all Youth Protection policies apply. At no time may another adult accept responsibility for more than one additional 'non-family member' youth." (Guide to Safe Scouting)

Consent Forms

Upon arrival at Webelos Woods each pack representative will need to turn in a packet containing a BSA Health and Medical Record (for all Scouting events; Parts A & B) for each adult and Scout attending. Troops will be responsible for each participant’s BSA Health and Medical Record and Scout permission slips.  

Uniforms

Field uniforms are to be worn while traveling to and from Webelos Woods, Saturday evening program and to the Sunday morning worship service. At all other times, activity uniforms (any Scout t-shirt) are to be worn.  T-shirts are not included in the cost.  Instead, units are encouraged to create their own designs to showcase their Scout Spirit if interested.

What to Bring

Personal (check with Scoutmaster):

  • Field uniform (Scout uniform) and belt 
  • Activity uniform (Scout t-shirt)
  • Clothing appropriate for weather
  • Shoes (closed toe) or hiking boots 
  • Pajamas or sleeping clothes
    (wool, polypropylene or polyester, never cotton!) 
  • Rain gear (pants and jacket) 
  • Jacket 
  • Flashlight and extra batteries 
  • Personal items (e.g., deodorant, comb, medications, toothpaste, toothbrush)
  • Water bottle (or canteen) and cup 
  • Pocket knife and Totin' Chip
  • Sleeping bag, blankets, sheet 
  • Pillow 
  • Cot or pad 
  • Personal first aid kit 
  • Order of the Arrow members bring sash for the Saturday evening
  • Portable chair or camp stool, optional
Mark all items with name and troop number.

Patrol:

  • Tents with ground cloth
  • Water containers for hauling water
  • Cooking gear and food: Saturday breakfast, non-cooking sack lunches, Sunday non-cooking breakfast
  • Duty roster and menu
  • First-aid kit
  • Trash bags
  • Patrol flag
  • Items for campsite inspection
  • Toilet paper
  • Wash soap for restrooms

Troop

  • BSA Annual Health and Medical Record (part A&B for all Scouting events) for every participant (due at check-in)
  • Roster (due Friday at the leaders meeting)
  • Firewood, rakes and fire buckets; buckets and shovel to remove unused firewood
  • List of Order of the Arrow candidates for the call-out

Don’t Bring: 

  • Alcholol
  • Valuables
  • Electronics (e.g.,  iPod, iPad)*
  • Fireworks 
  • Sheath or hunting knives 
  • Pets 
  • Hammocks 
  • Personal firearms and ammunition 
  • Jewelry 
  • Personal bows and arrows 
  • Fuel burning hand warmers 

*Electricity is very limited. 

 

Parking

All vehicles must be kept on the roads and designated parking areas. Cars will not be permitted to be parked at troop campsites.  Unit trailers may be left in their campsite as long as wheels are blocked and trailer is secured when unattended.

Campsites

Each troop and Webelos Den will be assigned a campsite adequate for the number of Scouts indicated on your unit's registration form. A large number of last minute additions may result in overcrowding of campsites, so please have an accurate count for registration. Be reminded to have a first aid kit, trash bags, duty roster, and meal planner visible in your campsite. Packs should coordinate with Troops for camping needs and meal plans.  Every Webelos registrant unable to coordinate with a Troop will work with the Communications Director to help find a Troop for the campout.  Late Webelos registrants will be put in their own campsites.

Food

Troops and Webelos Dens partnered together will coordinate meal plans for the campout.  Late registrants who are assigned their own campsite will need to plan their own meals and group camp gear.  Please contact the Communications Director for any inquiries.

Trash

The event will adhere to the LEAVE NO TRACE practices. All trash must leave with your unit and unburned firewood should be carried out.   Remember “Carry in – Carry Out.”  There is a sanitation area near the Ranger's check-in office.

First Aid and Safety

Minor first aid will be the responsibility of each Troop.  Emergencies should be reported to the registration pavilion.  The staff will contact the Ranger or Camp Director, who have emergency protocols in place.

Check-out and Patches

When you are ready to leave on Sunday morning, send a representative from your unit to the camp headquarters to have a staff member visit your campsite for inspection. If your campsite is ready for your departure, you will be given your patches and health forms.

Disabilities

Scouts with disabilities are encouraged to participate in all Webelos Woods activities.

Tentative Schedule

TBA

Photographs     

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district have the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Cancelations and Late-Breaking Information

For late-breaking news and announcements, sign up for our district texting service and e-mail list. Webelos Woods will happen rain or shine unless there are dangerous conditions.  “Be Prepared” for all types of weather and conditions. Webelos Woods will not have an alternate or rain date.

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      Sweet Sixteen      Enterprise Risk Management