Only one representative from each unit needs to register. There is no program for siblings at this district event.
The registration fee is $10 per Scout and $5 per adult. This covers facility fees and patch. Registration is completed online by credit card, electronic check or PayPal. Refund policy. Registration closes 10/21/19. There is no onsite registration.
Upon arrival, each pack representative will need to turn in a packet containing a BSA Health and Medical Record (for all Scouting events; Parts A & B) for each adult and Scout attending. Troops will be responsible for each participant’s BSA Health and Medical Record and Scout permission slips.
Field uniforms are encouraged to be worn while traveling to and from the event, Saturday evening program and to the Sunday morning worship service. At all other times, activity uniforms (any Scout t-shirt) are to be worn. T-shirts are not included in the cost. Instead, units are encouraged to create their own designs to showcase their Scout spirit.
What to Bring
Personal (check with Scoutmaster or Den Leader):
- Field uniform (Scout uniform)
- Activity uniform (Scout t-shirt)
- Clothing appropriate for weather
- Shoes (closed-toe) or hiking boots
- Pajamas or sleeping clothes
(wool, polypropylene or polyester, never cotton!)
- Rain gear (pants and jacket)
- Flashlight and extra batteries
- Personal items (e.g., deodorant, comb, medications, toothpaste, toothbrush)
- Water bottle (or canteen) and cup
- Pocket knife and Totin' Chip/Whittlin' Chip
- Sleeping bag, blankets, sheet
- Cot or pad
- Personal first aid kit
- Order of the Arrow members bring sash for the Saturday evening
- Portable chair or camp stool (there is no seating on-site, including in the campfire area.)
Mark all items with name and unit number.
- Tents with ground cloth
- Water containers for hauling water
- Cooking gear and food: Saturday breakfast, non-cooking sack lunches, Sunday non-cooking breakfast
- Cooking surface (e.g., table, chuck box)
- Duty roster and menu
- First-aid kit
- Trash bags
- Patrol flag
- Items for campsite inspection
- Toilet paper
- Wash soap for restrooms
- BSA Annual Health and Medical Record (part A&B for all Scouting events) for every participant (due at check-in)
- Roster (due Friday at the leaders meeting)
- Firewood, rakes and fire buckets; buckets and shovel to remove unused firewood
- Troops, crews and ships: List of Order of the Arrow candidates for the call-out
- Electronics (e.g., iPod, iPad)*
- Sheath or hunting knives
- Personal firearms and ammunition
- Personal bows and arrows
- Fuel-burning hand warmers
*Electricity is very limited.
All vehicles must be kept on the roads and designated parking areas. Cars will not be permitted to be parked at troop campsites. Unit trailers may be left in their campsite as long as wheels are blocked and trailer is secured when unattended.
Each troop and Webelos den will be assigned a campsite adequate for the number of Scouts indicated on your unit's registration form. A large number of last-minute additions may result in overcrowding of campsites, so please have an accurate count for registration. Be reminded to have a first aid kit, trash bags, duty roster, and meal planner visible in your campsite. Packs should coordinate with troops for camping needs and meal plans. Every Webelos Scout unable to coordinate with a troop will work with the event staff to help find a troop for the campout. Late Webelos Scouts registrants will be put in their own campsites.
Each combined campsite will consist of troop youth designated camp area, Webelos Scout designated camp area, and an adult designated camp areas.
Troops and Webelos dens are encouraged to partner together to coordinate meal plans for the campout. Otherwise, troops and dens will be responsible for their own meals and group camp gear. Please contact Mat Wilson for any inquiries.
||Unit check-in and campsite set-up
||Scoutmaster and senior patrol leader meeting and cracker barrel
|7:30 - 8:30 am
|8:30 - 8:45 am
||Camp assembly and flags
|9:00 am - 12:00 pm
|12:00 - 1:00 pm
|1:00 - 5:00 pm
|4:00 - 5:00 pm
||Webelos parents' meeting
|5:00 - 6:00 pm
|6:00 - 7:00 pm
|7:30 - 8:15 pm
|8:15 - 9:15 pm
||Order of the Arrow (OA) call-out ceremony for troops, crews and ships
|7:30 - 8:30 am
|8:45 - 9:15 am
|9:15 - 10:00 am
|10:00 - 11:30 am
||Tear down/pack up
||Unit check-out: All units must have their campsites inspected before picking up patches and medical forms.
Trash and Leave No Trace
All participants are expected to adhere to the seven Leave No Trace practices. All trash must leave with your unit and unburned firewood should be carried out. Remember Carry in – Carry Out. There is a sanitation area near the ranger's check-in office.
First Aid and Safety
Minor first aid will be the responsibility of each troop. Emergencies should be reported to the registration pavilion. The staff will contact the ranger or camp director, who have emergency protocols in place.
Check-out and Patches
When you are ready to leave on Sunday morning, send a representative from your unit to the camp headquarters to have a staff member visit your campsite for inspection. If your campsite is ready for your departure, you will be given your patches and health forms.
Scouts with special needs or accommodations are encouraged to participate in all activities. Please notify the event staff of any special requirements needed.
Order of the Arrow (OA) Call-Out Ceremony
For troops, crews and ships: The Order of the Arrow is the national honor society of the Boy Scouts of America. The Order of the Arrow (OA) has recognized Scouts and Scouters who best exemplify the Scout Oath and Law in their daily lives. This recognition provides encouragement for others to live these ideals as well. Arrowmen are known for maintaining camping traditions and spirit, promoting year-round and long-term resident camping, developing leaders, and providing cheerful service to others. OA service, activities, adventures, and training for youth and adults are models of quality leadership development and programming that enrich, support, and help to extend Scouting to America's youth.
Following the campfire, a traditional OA call-out ceremony will take place to recognize those youth in troops, crew and ship, and adults elected into the Order of the Arrow. Scoutmasters should encourage elected candidates to attend the event to be called out. Many troops choose to let the candidates be surprised when their names are called.
Learn more about the Order of the Arrrow Learn more about Elections Learn more about Ordeals
The Scout Law teaches, “A Scout is reverent. A Scout is reverent toward God. They are faithful in their religious duties. They respect the beliefs of others.” It is important that Scouts be taught to recognize the beliefs of other Scouts and to respect those beliefs. Troops will conduct their own interfaith service in their campsite. An interfaith service will be held on Sunday morning.
Notice! Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district have the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).
Cancelations and Late-Breaking Information
For late-breaking news and announcements, sign up for our district texting service and e-mail list. Scout Adventure Trail will happen rain or shine unless there are dangerous conditions. “Be Prepared” for all types of weather and conditions. Scout Adventure Trail will not have an alternate or rain date.
The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them.
BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:
- Two-deep leadership on all outings required.
- One-on-one contact between adults and youth members is prohibited.
- The buddy system should be used at all times.
- Discipline must be constructive.
Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.
Youth Protection Guidelines Guide to Safe Scouting Sweet Sixteen Enterprise Risk Management